To learn more about how designs are converted for machines, see the industry standards for Machine Embroidery, which serves as the technical foundation for the calculations used in our tool. This free machine embroidery pricing calculator takes the guesswork out of your business by instantly turning complex stitch counts and material costs into a professional, profitable quote.
Embroidery Cost Calculator
Know your numbers. Price with confidence.
💰 Pricing & Quantity
$
⏱️ Production Time
stitches
spm
📦 Material Costs
$
$
🏭 Labor & Overhead
$
$
💳 Processing Fees
%
$
🎯 Target Margin
%
Net Profit per Item
$0.00
Profit Margin
0%
Total Order Profit
$0.00
Cost per Item
$0.00
💡 Suggested Price for 60% Margin
$0.00
📊 Cost Breakdown (per item)
Blank + Consumables
$0.00
Labor (inc. setup)
$0.00
Overhead
$0.00
Processing Fees
$0.00
Total Cost per Item
$0.00
Embroidery Pricing Calculator Tutorial
Production Time
- Stitch Count: Enter the total stitches from your digitizing software. This determines the “needle time” for the project.
- Machine Speed (SPM): Your actual average Stitches Per Minute. Adjust this down for intricate designs or up for simple flats to keep your time estimate realistic.
- Extra/Setup Time: The “hands-on” minutes spent hooping, trimming, and prepping. If you don’t track this, you’re likely undercharging for your labor.
- Setup / Changeover (min): The time spent specifically on “pre-flight” tasks—like digitizing the design, loading the thread colors, or setting up the machine for a new order.
Material Costs
- Blank Cost: The price of the garment or item. Don’t forget to include a portion of your shipping costs here!
- Consumables: A small flat fee to cover stabilizer, thread, needles, and bobbins used during the run.
Labor & Overhead
- Labor Rate: What you pay yourself (or an employee) per hour. This ensures your “time” is treated as a real expense, not just “free” work.
- Overhead Rate: The hourly cost to run your shop, covering things like electricity, rent, and machine maintenance/depreciation.
Processing Fees
- Fee %: The percentage-based cut taken by your payment processor (e.g., Stripe’s 2.9% or Shopify’s rates).
- Fixed Fee: The flat “cents” charge applied to every transaction (e.g., the $0.30 fee typical of credit card processors).
Results & Logic
- Once per order: Select this for “flat” costs that only happen once, regardless of how many shirts you’re making (like a standard $0.30 credit card transaction fee)
- Per item: Select this for costs that repeat with every single piece you stitch (like a platform commission or a per-unit fulfillment fee).
- Target Margin %: Your goal for how much of the final price should be pure profit after all expenses are paid.
- Suggested Price: The “Magic Number.” This tells you exactly what to charge to hit your target margin based on the specific costs you entered above.
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